Risk Assessment Document
The single document risk assessment, required in all businesses, list and measure all risks faced by those working in the business. Failure to comply with this requirement may cause the company to have to pay damages to employees who request it.
What is a risk assessment?
The law requires active companies to keep a register list and assess the hazards that may be faced by its employees. This document, called a single document risk assessment is mandatory for all companies, regardless of their size or industry.
If the law does not give any details about the content and presentation of the document, it specifies that it must be synthesized and consistently shown in the results of the risk analysis within the company. The risk assessment therefore aims to bring together all the risk analysis done in-house or by external service providers, under the responsibility of the manager to contribute to the prevention of risk within the business.
If the law requires an inventory of occupational risks, the risk assessment document should serve primarily to identify and analyse the occupational hazards in the company, who must therefore allow it to be adapted to meet the regulations should they need to.
The inventory required by law identifies hazards. This means specifying which products, work methods, use of machinery or equipment can be harmful to the health of employees and then studying how employees are exposed to the hazards.
The single document must include an inventory of risks that have been identified in each work unit of the company.
The consequences are not identical to occupational accidents, it is necessary to characterise and classify the risk according to criteria specific to each company (severity, frequency, affected employees etc.)
Prevent occupational accidents
If the law requires the establishment of the single document risk assessment, its purpose is to improve the prevention of occupational hazards. The approach undertaken by the leader will naturally take into account the hierarchy of risks to the schedule and update the actions appropriately. The people in charge of the case will also be archived and the date that items go into its development (analysis, design, decisions, and updates).
Development and use of the single document risk assessment
Although the completion of the single document is often delegated, the leader is solely responsible for its implementation. In some companies, the importance of occupational hazards can cause the officer to request the participation of some departments or agencies for implementing the single document risk assessment. These can be internal or external to the company (staff representative, occupational health etc.)
When finished, the risk assessment is made available to staff representatives, the occupational physician and the labour inspectors, consulting engineers etc. Finally, a listing should tell employees where to consult this document.
What risks incur companies who do not implement the risk assessment?
There is an obligation for companies to realise the single document, even if there is no particular risk in the company.
Owners who believe that their company employees are not at risk are therefore not free to make the single document. If it is not completed, employees can seek compensation for non-compliance with this obligation management.
So in addition to being penalised by a fine, the company that has not made its risk assessment may be required to pay damages to employees who request it; a cost that can be high when employees are likely make requests.
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